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Instructions for authors
At least one of the authors should register for IDC 2014. To help presenters prepare and make a successful paper session, we have the following tips:
- Each paper is allocated 25’in total: 20’for the presentation (maximum) and 5’for discussion. Please adhere to these maximum limits strictly. We favour audience engagement so presentations less than 20’long are welcome.
- Ultimately the paper session should provide the audience something more than reading the paper, so think of ways to make your presentation lively, interesting, to encourage audience participation, or to provide additional insights to what is written in the paper itself.
- It may be useful to prepare a slide describing how the paper contributes to IDC research; this could be used in the main presentation or you could have it ready in case it comes up during the discussion.
- In the break before the session, please make yourself known to your session chair so that (s)he can announce you properly. Also, it helps make smooth transitions if you bring your presentation on a USB stick and upload it on the laptop available in the room
- Before the session, please check that your presentation shows properly, and videos/sound can be played as expected.
- For any problems you experience please notify the session chair or a student volunteer.
Instructions for Session Chairs
Paper presentations should be a maximum of 20’allowing 5’for discussion and change to the next speaker.
Your task is to ensure the session runs smoothly, but also to try to support a lively discussion. Here are a few tips to help you do this:
Before the session
- Identify your speakers before the session and make sure you can announce them correctly.
- There will be a student volunteer responsible for the AV stuff present before sessions to make sure that presentations run smoothly.
- Be there 15’ before the start of the session to see if your help/intervention is needed by any speaker
- Collect presentations on the laptop in the room to make switching speakers as fast as possible
- Explain your role to presenters, so that they know what to expect from you (e.g., I will show you a sign at 5’)
During the session
- Introduce very briefly yourself to the audience.
- Introduce the papers and speakers.
- Help speakers keep the time, e.g., showing a warning cards. There will be cards marked “5 minutes,” “1 minute,” and “Please finish!” for all session Chairs (available in the room of the session)
- Papers are allocated 25’out of which a maximum of 20’ should go for the presentation.
- Apply timing strictly – the session should start on time, and each paper should within 20’ max.
- After a paper presentation, you can take questions by the audience or ask the speakers questions. The overall aim is to help the audience engage with the speakers; you are welcome to try what works for you.
- Close the session, making if necessary any organizational announcements needed.